Bookkeeper Position
Available at ESW

Position: Bookkeeper – Part-time, 1 day per week

To enquire about this role:

Please phone or email to discuss the position in the first instance with Laura Simpson, Director, Edinburgh Sculpture Workshop.

Deadline for enquiries and applications:   5pm on Thursday 7 February 2019

Job Description

The successful applicant will be competent in all aspects of general bookkeeping, be familiar with Sage Accounts and have a good working knowledge of Word and Excel. You should be confident working independently, with a high degree of accuracy and efficiency. You will need to plan your own workload ensuring that all deadlines are met.

Reporting to: Director


KEY RESPONSIBILITIES AND MAIN TASKS

Statutory Financial Reporting

  • Preparation of the annual audit file and associated paperwork and producing year end reports as required by the auditor
  • Prepare the draft year end management accounts
  • Prepare and submit VAT quarterly returns
  • Provide reports as may be required by the Director and for the Board of Trustees.

Management Accounting

  • Prepare monthly and quarterly management accounts
  • Update fixed assets register
  • Preparing project and budget reports as required
  • Reconcile bank  accounts on a monthly basis

Bookkeeping Tasks

  • Maintain the purchase ledger, recording purchase invoices, checking that these have been coded and approved before entry
  • Monitoring and managing the aged creditors and debtors lists
  • Raise all invoices and requests for payment
  • Maintain and post the petty cash records
  • Checking postings with budget managers on a regular basis
  • Credit control and dealing with supplier and customer enquiries
  • Assist staff with finance queries

REQUIREMENTS

Qualifications and Experience

  • Experience of Sage Accounts (Essential)
  • Experience with VAT (Essential)
  • Experience of Preparing Financial Information (Essential)
  • Experience of Working within Inland Revenue Guidelines (Essential)
  • Experience of Using Microsoft Excel, Word, Outlook (Essential)
  • Experience of Working within the Third Sector (Desirable)

Competencies

  • Efficient Planning and Organisation (Essential)
  • Ability to Administer Financial Systems and Processes (Essential)

Abilities

  • Good Communicator- written and verbal (Essential)
  • Ability to Work on Own/ Use Own Initiative (Essential)
  • Ability to Prioritise (Essential)
  • Professional in Attitude, Behaviour and Practice (Essential)
  • Excellent organisational and time management skills (Essential)

In addition we expect all employees, freelance and contract personnel to work in accordance with the organisation’s policies and procedures and demonstrate a commitment to Equal Opportunities.  The position will require the successful applicant to act with discretion and demonstrate an ability to handle sensitive and confidential information.